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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it is your responsibility to make sure that all gas appliances chimneys, flues and chimneys are inspected every year. You should also give a copy of the report to your tenants.

If the engineer deems any appliance or installation to be immediately dangerous they will ask permission to disconnect the gas supply and suggest that inspection hatches are installed.

What is an Gas Safety Certificate (GSC)?

A gas safety certificate issued by a landlord is an official document that confirms that all gas appliances and flues that are in the rental property were inspected by a qualified gas engineer. Landlords must arrange the gas check for each rental property that they have at least once a year. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues are in compliance with safety standards.

The law also requires landlords to provide tenants with a copy CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. This should be provided to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenure.

CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection and test as well as the results of these, any issues or actions that need to be addressed, as well as the name of the person who performed the check.

If the Gas Safety check highlights any issues with a gas appliance the engineer will provide advice on what should be done to ensure its safe use. If a gas appliance is found to be immediately dangerous or abnormally lethal the gas supply should be turned off until the issue is resolved.

It is a crime for a tenant to refuse to allow the gas safety inspection to be carried out. A landlord can ask the courts for an injunction order should it be necessary, but it is generally easier to simply send a well written letter that explains why it is essential that the checks are carried out and what they'll involve. This should make a tenant more hesitant to allow access and, if not, the landlord might have to think about starting the eviction process.

How often should I get a Gas Safety Certificate?

By law, landlords and letting agents are required to conduct an annual gas safety inspection of the chimneys and gas appliances they offer to their tenants. This is to ensure that their equipment is safe to use and that there aren't any leaks of gas in the property. Gas inspections are an essential obligation for landlords, and they must ensure they are carried out by a qualified engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which confirms that an engineer has completed a gas inspection within the last 12 months. It is issued by the landlord, and should be presented to the tenant to verify the security of the gas supply. It is valid for a time of 12 months and has to be renewed each year.

If a landlord does not provide their tenants with an Gas Safety Certificate then they are breaking the law and could be punished by the local authority. Gas Safety checks must be completed by landlords in time. They should also keep a copy of the certificate in case tenants ask for it.

Installing inspection hatches in all gas appliances is a good idea, because it lets engineers easily access the appliances for annual inspections. If the appliance is deemed to be at risk during an inspection, the engineer will formally classify it as such and may disconnect the boiler and suggest that the tenant refrain from using it until the inspection hatch is installed.

Landlords are also required to give their tenants at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This allows tenants time to plan their inspection and request permission, if required. If a tenant is refusing entry to the engineer the landlord must explain why this is necessary and what would happen if the tenant refused. If the tenant refuses to allow the engineer entry, the landlord can consider evicting the tenant under section 21 of 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

In essence, it is the landlord gas safety certificates's legal obligation to ensure that their property is equipped with a valid gas safety certificate prior to the time tenants move in. Failure to adhere to the law can lead to the landlord being prosecuted or fined severely. The regulations also state that a landlord must provide a copy of the gas safety report to their tenants on request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform a gas inspection on all gas appliances. During the inspection the engineer will take note of any issues that may present a danger for tenants. The engineer will then issue the CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial document that all tenants should take possession of and keep. This document provides information on gas installations in a rental property, including when they were tested and their expiration dates. It can help tenants identify issues with their appliances and installations and make sure that they know how to contact a Gas Safe Engineer to have them tested.

Landlords must give a gas safety report to their tenants, new and existing within 28 days after the engineer has visited their property. The landlord is also required to provide a copy of CP12 at the beginning of the tenancy. Landlords who fail to provide an original copy of the gas safety certificate could be prosecuted under the regulations and could face unlimited fines or six months imprisonment.

Similarly, landlords must ensure that their properties have working carbon monoxide alarms and can arrange that they be tested every month. The landlord is responsible for fixing an alarm that does not work. The rules around this apply to council, private, and housing association landlords as well as to licensable Houses of Multiple Occupation (HMOs).

In June 2017 In June 2017, the High Court ruled that it was unlawful for landlords to serve Section 21 notices without providing their tenants with an official gas Safety Certificate. The decision was based upon a law that requires landlords who have assured shorthold tenancies to have a gas safety certificate for their property prior to when tenants move into it.

how often gas safety certificate can I obtain a Gas Safety Certificate (GSC)?

Landlords are required by law to make sure that the gas appliances, flues and pipework in their homes are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. In order to comply with these regulations, landlords must arrange annual gas checks on all gas appliances and flues they provide for use in the building. This is known as a CP12 gas safety certificate. It must be signed by a licensed Gas Safe registered engineer after each inspection.

It is also recommended for landlords to think about having a boiler service carried out in conjunction with the CP12 inspection, since it will help ensure that all the gas appliances are working properly and safely. Landlords can usually receive a combination CP12 and boiler service for an affordable cost from a professional gas engineer who can check the seals on boiler burners, inspect the flue system for leaks and cracks cleaning the heat exchanger and burner and carry out general maintenance.

The cp12 certificate document is commonly called the 'landlord's gas safety certificate' however, it is officially referred to as the Gas Safety Record documentation. It includes the results of the safety inspections, and specifics about any issues or actions that must be addressed. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is important that landlords and letting agents only allow Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It's a good idea to inform tenants about the necessity of allowing access, and explaining that the homeowner gas safety certificate engineer will protect them from carbon monoxide poisoning. If the tenant is unwilling to let access in it's the landlord's or letting agent's responsibility clarify the legal obligations in writing. Then follow with a visit to the property to compel entry if needed.

Tenants should always ask to be shown a Gas Safe ID card from the engineer prior to letting them in, as this will prove that they're qualified to work on your home's gas systems and are able to complete the gas safety inspection efficiently and effectively. It is also important to know that a gas engineer can legally disconnect faulty equipment or cut off the gas supply in case of need.